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Support view
π§ Defects Needing Review
Loading defect reportsβ¦
β No defect reports today
Truck Condition Inspection
Vehicle Photos
Please take all photos:
β οΈ Company policy: Upload photos of company vehicles only. Inappropriate, offensive, or unrelated images are prohibited and subject to disciplinary action.
Tips for Android users:
β’ If the camera doesn't open automatically, tap "Open Camera" button
β’ You may need to select "Camera" or "Take Photo" from options
β’ Check that camera permissions are enabled for this site
Notes (required)
Submission Complete!
Company Setup
π Welcome to Fleet Condition Control
Let's set up your company. The quickest way is one Excel workbook β three steps:
1
Download your company workbook
2
Fill in your locations, people and trucks
Open it in Excel. The Start Here tab explains every column and what each role can do.
3
Upload it back here
You will see exactly what will be added before anything is saved.
Your company's structure β where you operate, what you run, and who works for you. Everything here fills the dropdowns the rest of the app uses.
π Locations
π Trucks & DVIR
π€ Employee Types
π Setup Workbook
π Company Locations
Your yards or facilities. These fill every location dropdown in the app β inspections, work orders, red tags, trucks and people.
Add a location
Will be called: fill in a site and a department
π Truck Types
The vehicle types this app understands. Set which of these each shop works on using βοΈ on that shop above β that is what decides where a work order lands.
π DVIR Questions
Every DVIR asks the standard walk-around (brakes, coupling, tires, lights and the rest) β those cannot be turned off. Below are the extra questions each truck type and trailer type adds. Untick any you don't want your drivers asked. Questions marked N/A allowed can be answered OK, Defect or N/A.
π€ Employee Types
The roles you can give someone on the Add User screen, and what each can do by default. Fine-tune a person in Manage Users β Permissions; which screens each role sees is set in Appearance β Home Screen buttons.
π Setup Workbook
Download your company as one Excel workbook, edit it, and upload it back. Good for adding a lot at once β a new yard's worth of trucks, or a batch of new hires. Its Start Here tab explains every column and role.
Uploading only adds and updates. Deleting a row from the sheet never removes anyone β it is simply left alone. Remove people in Manage Users, where the reason is recorded.
1. Download
2. Upload the edited workbook
Recent imports
Loading\u2026
π¦ Export Company Data
Download a copy of everything your company has recorded β to keep, or to take with you.
1. All records (one Excel file)
People, trucks, locations, DVIRs, truck condition inspections, work orders and their notes, red tags and repair costs β a tab for each. DVIR, inspection, work order and red tag rows have an Open report link: unzip the report downloads below into the same folder as this file and the links open each report.
2. Reports
Each report downloads as a page that looks exactly like it does in the app. Open it in any browser; to make a PDF, press Ctrl+P (Cmd+P on a Mac) and choose Save as PDF. Large ranges come in several parts.
App Appearance
Adjust how the app looks for everyone. Changes apply the next time anyone loads the app.
Pick a colour scheme for the whole company, then adjust anything below it. Save for Everyone applies it.
Use dark shadow for light text, white shadow for dark text.
Controls buttons, headings, tabs, and focus highlights throughout the app.
Printed on every DVIR and inspection report; the app header always shows your company name. PNG, JPEG, WebP or GIF, up to 1 MB.
No logo set
Controls the glow/shadow behind the company logo.
π Home Screen Visibility
Check which user types can see each button. Master Admin always sees all.
π Button Order
Drag rows to reorder, or use the β β arrows. This controls the order buttons appear on the home screen for all users.
Manage Users
Current Users
π
Loading usersβ¦
Notification Settings
π Alerts
π± Telegram Setup
Tick what you want to be told about. Every alert shows in the app's π notification bell, and on your phone through
Telegram too if you set it up on the Telegram Setup tab.
All locations, all vehicles covers everything, including locations added later. Or tick a location
(All = every kind of truck there) or just the truck types you care about at that location.
Get your alerts as a Telegram message on your phone. Two things are needed: your company's Telegram bot (set up once) and your own Chat ID.
Loadingβ¦
Your Telegram bot
Alerts always appear in the app. To also get them on Telegram you need two things: your own bot's token, and your Chat ID below. Your bot is yours alone β nobody else uses it.
Open Telegram, search @BotFather, send /newbot
Give it any name β it copies the token for you
Paste it above, then send your new bot a message (Telegram won't let a bot message you first)
How to get your Telegram Chat ID:
Open Telegram and search for @userinfobot
Tap it and send /start
It will reply with your ID β a number like 123456789
Copy that number and paste it above, then tap Save
Don't have Telegram? Download it free:
π¨οΈ Print to Email
Enter your Epson printer's Epson Connect email address for each location.
Reports will be emailed to that printer automatically when triggered.
Add your company's locations first, under Company Locations above β each one
can then have its own printer.
Messages
Your inbox
Loading conversationsβ¦
Nothing here yet.
βΉοΈ Driver sees new messages at next login.
Reply to this driver:
New Message
βΉοΈ Messages are delivered the next time the driver logs into the app.
My Messages
Loading messagesβ¦
No message history yet.
CDL Inspection
β Open Pre-Trip Found
π΄ TRUCK RED TAGGED β OUT OF SERVICE
Tagged By
Reason
Contact the shop or find another truck before proceeding.
π Admin Notes β This Truck
Auto-filled from last trip
Is this your assigned truck or a temporary assignment?
Required acknowledgment: (Pick One)
Items default to β OK. Tap any item to flag a defect.
β οΈ Defects Found β Choose One:
Started at: β mi
A problem with brakes, steering, tires, lights, coupling or a leak? Mark that item on the checklist above instead of writing it here.
I certify that I have inspected this vehicle in accordance with applicable regulations and to the best of my knowledge it is in the condition described above.
Submitting your inspectionβ¦
β
Inspection Saved!
DVIR Records
Showing last 7 days
π΄ Defects Needing Your Review
These DVIRs have reported defects that have not yet been mechanic-reviewed.
β All Clear β No Defects Awaiting Review
π DVIR Historical Records
Loading DVIR recordsβ¦
No DVIR records found.
π΄ Trucks Currently Out of Service
Sign off or certify to clear a red tag and return the truck to service.
Loading red tagsβ¦
β No trucks currently red tagged β all clear!
π Today's DVIRs
All pre-trip and completed DVIRs submitted today.
Loading today's DVIRsβ¦
No DVIRs submitted yet today.
π Red Tag History by Truck
All trucks that have ever had a red tag. Tap a truck to view its full report history.
Loading historyβ¦
No red tag history found.
DVIR Sign-Off
β Reported Defects
β Mechanic Already Reviewed
π° Repair Costs Logged
Repair Status *
Signing as:
Tag this truck out of service and open the red tag form
Trailer Pre-Trip Inspection
Step 1 β Select Trailer
π Admin Notes β This Trailer
Required acknowledgment of the defects above (pick one)
Auto-filled from last trip
Step 2 β FMCSA 396.11 Trailer Inspection
Items default to β OK. Tap any item to flag a defect.
β οΈ Defects Found β Choose One:
A problem with brakes, lights, tires, coupling or a leak? Mark that item on the checklist above instead of writing it here.
Trailer Post-Trip Inspection
FMCSA 396.11 Post-Trip Inspection
Review each item. Pre-trip defects are pre-marked. Tap to toggle.
β οΈ Defects Found β Choose One:
Started at: β mi
A problem with brakes, lights, tires, coupling or a leak? Mark that item on the checklist above instead of writing it here.
Red Tag a Truck
Red tagging a truck immediately blocks it from pre-trip inspections until cleared by a mechanic or supervisor. A report is saved to the truck's folder.
Red Tag Sign-Off
π΄
Reason for Red Tag
π Linked Work Order
π° Repair Costs (optional)
Enter the cost of repairs performed before clearing this red tag. Leave blank to skip.
β Clearing this red tag will immediately allow drivers to do pre-trip inspections on this truck.
π° Add Cost
Cost per defect repaired:
Additional line items:
$
βοΈ Edit Cost Record
$
Workingβ¦
This is taking longer than expected.
Add New Truck
π Truck number cannot be changed β delete and re-add to assign a new number.
βοΈ Engine
π§ Transmission
Anything added with β+ Add newβ¦β is offered in the list on the next truck.
π¬ Add Update β Truck
My DVIR History (last 7 days)
Your inspections from the past 7 days. Tap View Full Report to show a DOT officer or review your own records.
My Work Orders
π΄ Defects Needing Your Review
Unreviewed defects for your location's trucks β create a work order to claim one.
Out of service until cleared β start one by raising a work order.
π My Bay's Work Orders
π Create Work Order
The foreman will review, approve, and enter costs.
β οΈ already has:
Is your work order for something new?
📎 Also covers earlier defect reports?
Check any older DVIR defect records this work order will also fix — they'll be removed from the attention queue once the WO is closed.
βΈ Include deferred defects?
The shop signed these off as safe to operate with repair pending. Tick any this work order will fix β closing the work order clears them.
π° Costs
π Notes & Status
Status
π Need direction from your foreman? Type your question in the note box above, set the status to Awaiting Foreman Review, and hit Save. Your foreman will get your comment on their screen, and their answer will pop up here for you β no matter where you are in the app.
βοΈ Edit Cost Record
Manage Trucks
π§ Work Orders
π Cost Reports
π Historical Cost Entry
π Repair History
π Trucks
π° Costs
π΄ Red Tagged
π΄ RT History π
βοΈ Settings
YTD Repair Cost
β
Tap a year below to filter records by year
β οΈ Repairs Needing Cost Entry
Loadingβ¦
π Repair Cost Report Builder
π Fleet List Report
Every truck with its current specs β VIN, engine, transmission, mileage β as of the moment you generate it.
π Historical Repair Cost Entry
Enter past repair costs that predate the app. Data saves to the same sheet used by reports and truck cost history.
Repair Items
π§ New Work Order
Create a work order for scheduled or needed repairs. Use Edit/Print to view and send to your printer when ready.
β οΈ already has:
Is your work order for something new?
📎 Also covers earlier defect reports?
Check any older DVIR defect records this work order will also fix — they'll be removed from the attention queue once the WO is closed.
βΈ Include deferred defects?
The shop signed these off as safe to operate with repair pending. Tick any this work order will fix β closing the work order clears them.
π PM Status β Truck #?
π View Only
Searches descriptions, update notes, mechanic notes, parts, people and cost lines across
every truck at every location. Related words are matched too β brakes also finds
slack adjusters, drums and linings, and drum finds mixer drums and drum controls
as well as brake drums. Use "quotes" for an exact phrase.
π° Cost Records
Use Refresh or filters above to load records.
βοΈ PM Service Intervals
How often each kind of truck is serviced, and whether that is counted in miles or in months.
Max, 2026-09-23: most fleets run powered trucks on mileage and trailers on dates β but "some places might actually keep track of mileage for their trailers somehow", so the basis is yours to set per truck type. The annual inspection is a date for every type and is set below.
β οΈ Warning Thresholds
How early to start warning that PM or Annual is coming due.
π° Fixed Work Order Costs
Standard flat cost automatically applied when a PM Service or Annual Inspection work order is created, kept separately for each truck type.
Leave a box empty and the app asks whoever raises the next work order for that truck type. Tick no fixed amount if your company does not charge a flat rate for it β then nobody is asked again and the work order carries no charge.
π¨ Work Order Aging Colors
How many days of no activity before a card's border and WO# text fully shifts from blue to red. Resets on any update. Parts Ordered cards always stay blue. Mechanic Complete cards are excluded.
π Company Locations
Managed on the Company Setup screen, from the Home Screen. Master admin only.
π΄ Trucks Currently Out of Service
Sign off or certify to clear a red tag and return the truck to service.
Loading red tagsβ¦
β No trucks currently red tagged β all clear!
π Red Tag History by Truck
All trucks that have ever had a red tag. Tap a truck to view its full report history.
Loading historyβ¦
No red tag history found.
Select Truck
Can't find your truck? Ask your admin to add it in Manage Trucks.
π§ Truck Service Notice
ποΈ
Work Order
Truck #
Type
Location
Created By
π§ Bay Assignment
Mechanic Status: β
π Mechanic Notes
No mechanic notes yet.
π° Repair Costs
β οΈ Editing costs on a CLOSED record β saving changes only the lines you edit, add or remove (β).
Pick the red tag this repair was actually for. Only Cleared, unlinked red tags for this truck are shown.
π Unlinked Defect Reports for This Truck
These DVIR defect reports may have been addressed by this work order. Check any that apply, then save.
Change Password
π€ Add Your Profile Photo
Updating photo for:
Add a selfie so your teammates can see who you are in the Company Directory.
π
Company Directory
π
Loading directoryβ¦
No employees found.
My Past Inspections
Loading your inspectionsβ¦
View Inspections
π Records
π Notifications
π· Photo Timeline
βοΈ Settings
Loading TCI statusβ¦
π· Photo Timeline
One photo angle of one truck over time β newest first. Use it to watch buildup, wear or damage develop.
Stop motion runs oldest β newest.
π§ Truck Condition Inspection Settings
Days between required TCIs for assigned trucks. Default: 30.
When ON β if a driver's TCI is overdue when they complete a post-trip, the app will automatically start the Truck Condition Inspection form for them.
π Photo & record cleanup
Every Sunday: after 18 months the full-size photos are removed (the report copies stay, so reports still print every photo); after 5 years the whole inspection is deleted. Preview what that would remove β nothing is deleted here.
Preview as if photos are reduced after
months and records deleted after
years
π All
π Drivers
π§ Mech / Foreman
Loading...
Inspection Details
Will be sent to:
π¨οΈ Print Preview β Red Tag Report
Add New User
βΉοΈ Shop Foremen cannot add or remove staff by default. If you want this person to be able to add Drivers and Mechanics, and remove them from service, a Master Admin can turn that on in Settings β Roster permissions. Everything else a foreman does β bay assignments, red tags, work orders β works without it.
β οΈ Heads up: Admins can delete inspections and manage users β changes that can't be undone. If you only want this person to perform truck inspections, add them as a Driver instead.
The vehicle types this person is in charge of. All ticked = every type.
The truck type they usually drive. Pre-selected when they start an inspection, and it decides which supervisor can force a Truck Condition Inspection on them. Not a restriction β they can pick any truck on the day.
Work orders and red tags open on this location. They can still switch to any location they oversee.
π Create Work Order from Defect
β οΈ already has:
Is your work order for something new?
📎 Also covers earlier defect reports?
Check any older DVIR defect records this work order will also fix — they'll be removed from the attention queue once the WO is closed.
βΈ Include deferred defects?
The shop signed these off as safe to operate with repair pending. Tick any this work order will fix β closing the work order clears them.
π Did an existing WO or Red Tag already fix this defect?
Select the record that covered this repair and click Link β or skip and create a new WO below.
Truck Condition Inspection
Company Setup
App Appearance
Manage Users
Notification Settings
Messages
CDL Inspection
DVIR Records
Trailer Pre-Trip Inspection
Trailer Post-Trip Inspection
Red Tag a Truck
My DVIR History (last 7 days)
My Work Orders
Manage Trucks
Company Directory
My Past Inspections
View Inspections